Understanding the details page

The purpose of this guide 

The changes to Collections search include a system upgrade that means that the general appearance of the system has changed slightly, and things might not be quite where you expect them to be.  

New look details page 

The item details page has been rearranged, and metadata has been improved to make it easier to view the details in context. We’ve grouped details more logically to improve readability.  

This guide will walk through the changes shown in the image below. 

Details page for an item titled “Birds – Kiwis Publicity Caption.” The layout shows metadata such as entity type, record number, years, location, format, and access status. Highlights indicate changes: new layout, relationships grouped under one heading, removal of ‘Digital copy’ field with a “View online” link, and added “Permalink” feature. 
 

How to view item details 

Once you have done a search, click on a search result to view item details. 

Archives New Zealand Collections search page showing 3,423 results for “kiwi.” The first result, “Kiwi Vids for Kiwi Kids,” is highlighted in a red box with details including repository, years, and agency. 
 

1. Item details improved layout 

We've updated the layout to make it easier to read and understand. Information is now grouped more logically, with fewer sections and details placed closer together. This should help you find what you need more quickly. 

The new layout is now used for all item types, such as series, agencies, etc, so things look and feel more consistent. You might notice small differences between item types—this is because each one shows different kinds of information. 

Details page for an item titled “Birds – Kiwis Publicity Caption: Kiwi, New Zealand Native Bird Photographer: G Hutchinson.” The page displays metadata including entity type, record number, years, location, format, item type, access status, view online link, access statement, preservation access, additional description, series details, accession information, and a permalink link. Two expandable sections at the bottom are labeled “Relationships” and “Record hierarchy.” 
 

Fewer expandable sections 

The expandable sections have been reduced as the information from Series; Accession Authenticity etc, have been moved up, making for a cleaner viewing experience. Reducing the need to expand multiple sections to understand an item.  

Details page showing series and accession information, followed by two expandable sections labeled “Relationships” and “Record hierarchy,” highlighted as expandable options. 
 

2. Relationships 

For convenience the section ‘Relationships’ now contains all relationship types, the relationships are still separated under subheadings. Like all details, what is displayed is dependent on the item. 

Expanded “Relationships” section on the details page showing four categories: Preceding Series (1) with one linked item; Succeeding Series (2) with two linked items; Controlled by Agency (3) listing three agencies with codes and years; and Record resource relation (1) showing “Registers of correspondence” with code and years. Each entry includes name, code, and years. 
 

Displaying relationships 

Some subheadings will have more releationships than will be initially displayed. 

To check how many relationships there are see the number in brackets next to the subheading. 

Expanded “Controlled by Agency” section showing a list of 10 agencies with columns for Name, Code, and Years. Examples include Land Information New Zealand, Parliamentary Service, and Ministry of Agriculture and Fisheries. A “Load more” link is highlighted at the bottom, and the section indicates there are 13 agencies in total. 
To view the relationships not currently displayed for that subheading select the Load more button, found at the bottom of the relevant section. This will display a further 10 each time the button is pressed.

3. View online and removal of Digital copy field 

If an item has a digital copy, you will see the ‘View online option’, click the link next to the words to open the digital item. 

Details page for an item titled “Birds – Kiwis Publicity Caption: Kiwi, New Zealand Native Bird Photographer: G Hutchinson.” The metadata includes entity type, record number, years, location, format, item type, and access status. A “View online” field with identifier IE25168063 is highlighted in red. Two buttons on the right are labeled “Item inquiry” and “Add to list.” 
This is what you’ll see if you’ve successfully clicked on and opened a digital item.

Digital viewer displaying a black-and-white photograph of a kiwi bird standing among ferns. The viewer header shows the title “Birds – Kiwis Publicity Caption: Kiwi, New Zealand Native Bird Photographer: G Hutchinson.” On the right panel, descriptive information includes item code R24748023, series code 6539, provenance AADT, material type digitized, file extension .jpg, and file size 272.03 KB.

Note: the field name "Digital copy available" has been removed because it was an irrelevant field. 

Searching for all digital items is still possible by doing a wildcard search by entering the asterisk * into the search box and selecting search. Next, open the filter, under the heading 'Digital copy available,' select Yes, and then 'View results' to return to the filtered search results.

4. Permalink 

The permalink is a new feature that provides a permanent link to the page. It can be saved or shared, making it easy to return to the page quickly. 

Permalink section showing a link field with a long URL for the item “Birds – Kiwis Publicity Caption.” A copy icon appears next to the link.

Copying links

Click the symbol that looks like stacked pages to copy a link, a tick will briefly be displayed to confirm the link has been copied. The link is ready to be pasted wherever you choose, which makes sharing easy. 

 

TIP: for internal kaimahi: if a series has multiple 'Systems of classification', they will now all be displayed. 

Details page for “Wellington Works Multiple Number Subject Files” showing metadata such as entity type, code, years, holdings years, summary, location, formats, and system of classification. The field “System of classification description: Multiple subject files” is highlighted in red. A series restriction reason is listed below. 
This is the end of this guidance review – to find out more about how some other Collections search enhancements will help improve your search experience check out some other resources we’ve created:  

Next steps 

This is the end of this guidance review – to find out more about how some other Collections search enhancements will help improve your search experience check out some other resources we’ve created:  

QRG 1 – Understanding search and search results  

QRG 2 – Viewing and sorting your search results  

QRG 3 – Filtering to refine your search results  

QRG 4 – Understanding the details page  

QRG 5 – Account features